Deputy Clerk II, ACS
Location: Juneau, Alaska
Description: Workplace Alaska is currently interviewing Deputy Clerk II, ACS right now, this vacancy will be delegated in Alaska. For detail informations about this vacancy opportunity please read the description below. Are you self-motivated with an interest in the justice field?
Do you enjoy working with people?
The Alaska Court System (ACS) is recruiting for a Deputy Clerk II in support of th! e Juneau Trial Court Criminal Division. The selected applicant will maintain the accuracy and integrity of criminal case files by ensuring the timely and accurate processing of documents issued by the Court.
DAILY ARRAIGNMENT CALENDAR
Obtain list of new arrests each morning from the jail; review criminal complaints and citations to identify first appearance dates; enter calendaring information into the computer system; notify out of town courts when a defendant will appear in the Juneau court;
Notify court, attorneys, and other persons of late additions or changes to the calendar; identify add-on cases to be addressed in court; pull files as necessary; distribute copies of the calendar to the judge, attorneys, in-court clerk, and appropriate agencies; route case files to the judge for review before court.
PRISONER TRANSPORT
Maintain daily contact with city and state correctional facilities and Judicial Services to review court ca! lendar, confirm in-custody status of defendants, and if Distri! ct Court needs coverage; arrange prisoner transport.
NEW CASE SET-UP AND AFTER-COURT PAPERWORK
Open new criminal cases by setting up file folders and computer records; open newly indicted felony cases in similar manner;
Distribute copies of indictments to appropriate agencies; notify Clerk of Court of any issues pertaining to search warrants or when search warrants are unsealed after a grand jury hearing;
Prepare public defender appointment orders; review court tag reports following court; transmit temporary orders for city and state correctional facilities relating to the commitment or release of defendants following court;
Complete and close computer record of Superior Court criminal cases after disposition; distribute judgments or final orders; refile cases when closed;
Review and route all state and city restitution judgments for signature; copy and distribute judgments to appropriate agencies; answer questions from ! probation officers, defendants, victims, and city and state collection agencies;
Process Suspended Imposition of Sentence (SIS) Orders; enter SIS dates into computer system.
CRIMINAL FILE MAINTENANCE
Review criminal case-related filings to ensure they are lodged in conformance with court rules; place documents in appropriate case file; identify filings that need expedited action;
Perform yearly audit of outstanding bench warrants and contact prosecutors of any needed motion; review out of town files; close cases and return original paperwork to originating court;
Conduct regular review of outstanding warrants and summons; check status of cases with charging agency.
OTHER DUTIES
Respond to routine telephone requests for criminal case information relating to calendaring, bail, fines, motions, judgments, orders, warrants, or other matters; complete request for copies of case file documents; assist customers at fron! t counter;
Prepare all civil and criminal bench warrants for f! ailures to comply with orders of the court; respond to inquiries regarding status of warrants; schedule hearings;
Assist Clerk of Court in training of deputy clerks in new, revised, or problematic items relating to criminal cases; cover the desks of other criminal clerks if out of the office.
We provide a variety of benefits for eligible employees, which are a significant part of the total compensation package. These benefits include:
Medical and dental coverage for employee and eligible dependents
Vision plan (optional)
Employer paid Basic Life insurance with additional coverage available
37.5 hour work week
11 paid holidays
Personal leave accrual of at least 15 hours per month
Retirement programs with a wide variety of investment options
Supplemental Benefits System (SBS)
Deferred Compensation Plan (optional)
The list of applicants generated from this recruitment ma! y be used to fill any future vacancies of this job class in the Juneau Trial Courts occurring within 60 days of the closing date.
For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov
View Class Specifications for this job:
Minimum Qualifications:
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute.
Substitution:
Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, pa! ralegal, or office skills will substitute for the required office cleri! cal experience on a month-for-month basis.
Job Specific Information:
The following is a list of job specific questions for this position.
1.
Do you have experience applying rules and regulations when processing documents? Please describe in your Cover Letter.
2.
Are you proficient in the use of Microsoft Word, Excel, and Outlook? Please describe in your Cover Letter.
3.
Do you have experience interacting with the public, in person and over the telephone, and will your references support that you have superior customer service skills? Please explain in your Cover Letter.
4.
Are you able to work both independently and as part of a team in a detail-oriented environment? Please explain your ability in your Cover Letter.
5.
Will your employment references confirm that you have outstanding work habits in the areas of attendance, punctuality, and leave usage?
6.
Are you able to multi-task and work with numerous interruptions without losing track of each assignment? Please explain in your Cover Letter.
7.
Will your references support that you have excellent organizational skills and demonstrate the ability to establish priorities? Please describe in your Cover Letter.
8.
Is your workplace demeanor professional, particularly in your interaction with supervisors, co-workers, and members of the public? Please describe in your Cover Letter.
9.
Do you have experience processing documents that are detail-oriented and as deadlines approach, process those documents with consistency and accuracy? Please describe your experience in your Cover Letter.
10.
Do you have a spouse or any close relative(s) employed by the Alaska Court System? ("Close relative" means father, mother, son, daughter, brother, sister, husband, wife, grandfather, grandmother, grandson, grandda! ughter, uncle, aunt, first cousin, niece, nephew, father-in-law, mother! -in-law, brother-in-law, sister-in-law, son-in-law and daughter-in-law, including those involving half or step relationships. "Spouse" includes not only a husband or wife, but also any person with whom the applicant maintains a shared household and conjugal relations). If "yes" indicate name(s), location(s), and job title(s) in the Applicant Cover Letter.
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If you were eligible to this vacancy, please give us your resume, with salary requirements and a resume to Workplace Alaska.
Interested on this vacancy, just click on the Apply button, you will be redirected to the official website
This vacancy starts available on: Fri, 08 Mar 2013 05:24:15 GMT
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