Personnel Assistant
Location: Anchorage, Alaska
Description: Chugach Electric is currently seeking to employ Personnel Assistant right now, this vacancy will be arranged in Alaska. For complete informations about this vacancy opportunity kindly read the description below.
Summary
This position provides confidential and professional administrative support to the VP of Member & Employee Services and the HR Department. Provides assistance with specific human resource functions including recruitment and recor d keeping. Manages the schedule for the VP of Member & Employee Services. It also provides administrative support services to the Human Resources (HR) Department.
Responsible for preparing, distributing and filing signed correspondence, reports, payroll actions, bid postings and job awards. Processes payroll actions and other materials. Works with the Payroll Accountant to assure employees pay/information is recorded correctly in HRIS.
Performs receptionist duties, including but not limited to, greeting and directing visitors, answering telephones, distributing mail, routing interoffice correspondence and arranging for expedited mail or package delivery.
Responsible for maintaining filing systems of current and terminated employees; creates individual personnel and medical files; organizes storage and retrieval of records and assures confidentiality of information.
Responsible for completion of verification of employment forms. Responsible for ser vice award notifications and gift card purchases, along with retirement gift cards and meter clocks if appropriate. Responsible for the birthday calendar of all employees, while working with the Executive Office and CEO to supply weekly birthday cards to employees.
Assists with the department budget.
Assists with Chugach's drug & alcohol testing program. Ensures random testing is handled as required.
Assists with the Company Store, including ordering, tracking sales, and keeping the store organized along with handling sales and promotion company-wide.
Responsible for the Maintenance of the HR Conference Room calendar. Maintains office calendars and manages the scheduling of VP of Member & Employee Services meetings, appointments, travel and other engagements.
Assists with preparation of and coordination of confidential labor-relations matters as necessary. Ensures the proper distribution and disposal of all confidential correspondence of th e HR Staff.
Responsible for the proper management of correspondence, files and storage while ensuring appropriate retention and treatment of confidential information. Creates a Reading File and keeps it updated. Creates files and maintains databases in support of HR staff for tracking purposes.
Maintains and updates the Union grievance spreadsheet. Copies and prepares requests for production from incident files and archived files for attorneys. Files documents in incident files and creates new incident/grievance files as requested. Files signed letters of agreement in the "Blue Book." Creates, emails or mails letters on behalf of the VP of Member & Employee Services for grievance correspondence and other Union documents. Schedules grievance meetings and other meetings relating to grievances issues on VP's calendar.
Submits requisitions for supplies and services and reconciles monthly credit card report for the Vice President of Member & Employee Services and other HR employees and submits for approval.
Prepares Power Point presentations along with Publisher presentations as needed for the VP of Member & Employee Services and others in the HR Department.
Assists with the responsibilities of other HR personnel in their absence.
Assists with various employee engagement activities such as the annual party, annual picnic, charitable giving campaigns, charitable walks, recognition/service awards, etc.
Assists with various wellness activities, including the annual health fair. Assists to provide information to employees on resources available through the employee assistance program.
Participates in special projects as required. Performs research in support of administrative activities and assists in coordination and administration of new program development.
Responsible for maintaining the Companywide "Department Travel/Training" spreadsheets, and creating quarterly information presentatio n to Division Executives.
Assists with postings in an administrator role on the ApplicantPro recruitment program, which includes composing wording for job posting, setting up job templates, monitoring applicant information, printing applications, creating recruitment files, scheduling interviews, contacting references, and drafting offer letters.
Prepares Bid Committee notebooks in accordance with the collective bargaining agreements. This task includes scheduling meeting locations and times, accurately copying documents from personnel files, preparing notebooks, and preparing the conference room for the meetings.
Schedules new hire physicals, audiograms and drug screens with our contractor. Prepares orientation folders for new hires (both union and management). On-boarding tasks include copying forms, policies and procedures for the new hire folder, completing the I-9 eligibility verification online process and entering information into the HRIS.
Performs other duties as assigned.
Education
High School graduate or equivalent required. Additional courses in human resources preferred.
Experience
Seven years of progressively responsible administrative/secretarial work experience required, preferably in a human resources office environment. Experience must include use of word-processing and spreadsheet applications, report preparation, file management, meeting and facility scheduling, travel planning and reception of visitors/answering of telephone calls.
Job Knowledge, Skills & Abilities
Working knowledge of office procedures, including filing, correspondence preparation, English grammar, composition, spelling, punctuation and document processing.
Knowledge of basic HR policies, procedures, rules and terminology.
Strong organizational skills, high level of accuracy and attention to details.
Analytical and communication skills required. Should be proficient in the use of excel spreadsheet software.
Must possess the ability to operate a personal computer and must be proficient in the use of word processing, spreadsheet and presentation software and office equipment including: copiers, facsimile and calculator.
Must be able to maintain a high level of confidentiality, be self-motivated and able to work independently with little supervision.
Must be able to perform both routine and non-routine tasks in a fast paced office environment.
Must have pleasant and effective telephone and in-person communication skills. Must be able to interact effectively with the public, management and other employees. Must have strong interpersonal skills to include ability to coordinate with other support staff and the ability to interact competently with all areas of management, the public and other companies.
Must have the ability to exercise good judgement in a variety of situations.
Must have ability to id entify sensitive or confidential information and abide by confidentiality requirements.
Must have the ability to type 60 WPM with accuracy.
Must have the ability to communicate clearly, orally and in writing.
Must have the ability to switch quickly between tasks. Must be able to perform duties under deadline pressure. Must be able to multi-task.
Must have the ability to prioritize routine assignments from Department staff and recognize when to seek assistance from supervisor.
Working Conditions
Work is performed in a standard office environment. Some overtime may be required.
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If you were eligible to this vacancy, please give us your resume, with salary requirements and a resume to Chugach Electric.
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This vacancy starts available on: Sat, 05 May 2018 05:06:25 GMT