Law Office Assistant II (PCN 03-1047)
Location: Juneau, Alaska
Description: Workplace Alaska is hiring Law Office Assistant II (PCN 03-1047) right now, this vacancy will be ordered in Alaska. For detail informations about this vacancy opportunity kindly read the description below. The Juneau Attorney General's Office is currently recruiting for a full-time, permanent Law Office Assistant II position.
The incumbent must be capable of dealing with a h! igh volume of work, be detailed oriented, and be flexible as priorities change constantly. Attendance and punctuality are critical components to the success of this position. The Law Office Assistant II supervises two Law Office Assistant I positions.
KEY RESPONSIBILITIES INCLUDE (but are not limited to):
Supervisory responsibilities including monitoring day-to-day work assignments, ensuring deadlines are met, and recruiting and training new Law Office Assistants;
Prepare, format, edit, and finalize legal documents in accordance with deadlines, court rules, and prescribed department formats and requirements;
Date stamp, label, notarize, scan, and copy documents;
Arrange for service of legal documents to appropriate parties;
Schedule depositions, pre-hearing conferences, and teleconferences;
Maintain logs, trial calendars, and manage case file deadlines;
Set up a tickler reminder system for time sensit! ive activities such as pleadings, trials, hearings, motions, o! ppositions, discovery requests, conferences, and dispositions; inform staff of upcoming deadlines;
Provide receptionist duties and general administrative support for the section; and
Filing and physical file maintenance.
THE SUCCESSFUL CANDIDATE WILL HAVE SOME OR ALL OF THE FOLLOWING DESIRED STRENGTHS:
Abi lity to work calmly and productively under frequent deadline pressure and changing priorities in a distracting, fast-paced work environment with frequent interruptions;
Well-developed editing, proofreading, grammar, composition, punctuation, and spelling skills;
Strong computer skills utilizing Microsoft Word, Excel, and Outlook;
Ability to stay focused on numerous details and to maintain a high level of accuracy;
Ability to develop and to maintain cooperative working relationships with a wide variety of people in all levels of the department; and
Ability to accept supervision and direct instructi! on.
Position requires incumbent to be able to obtain a Notary Public Bond. Incumbent may be required to work overtime, work weekends and/or holidays to provide support to the assigned duty attorney.
Minimum Qualifications:
High school diploma or the equivalent;
AND
Six months of experience performing work that required keyboarding skills, proficiency in the use of office information technology and oral and written communication;
AND
Six months of experience formatting and editing documents, forms, reports or similar materials and explaining procedural requirements and processes to others.
Special Note:
The required experience may be earned concurrently.
“High School Equivalent†includes a G.E.D., or completion of any basic education course of 480 class hours (16 weeks at 30 hours per week), or six months of work experience performing duties related to the job class, or twelve months of work experience ! involving some routine tasks related to the job in question or highest ! grade of school completed plus amount of work experience which totals 12 years.
Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.
Some positions are required to regularly work overtime on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement and in the Position Description.
Additional Required Information:
COVER LETTER
A cover letter is required for this position. The cover letter should highlight your knowledge, skills, and abilities as they pertain to the key responsibilities and strengths listed above. Please attach the cover letter to your application before submitting it online or, if! unable to attach to your application, fax it to the contact number provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not provide a cover letter, you will not move onto the interview stage of the process.
EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.
WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or pa! rt-time. Applications will be reviewed to determine if the responses ar! e supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https! ://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska .
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address above. The State of Alaska is an equal opportunity employer.
Applicants will need to provide two letters of reference at the time of interview, one of which is from a current or former direct supervisor.
Applicants will need to complete a proofreading assessment at the time of interview. Applicants needing an accommodation for this testing should contact the Law Office Manager listed below prior to the time of interview.
Contact Information:
Name: Victoria Schoenheit
Title: Law O! ffice Manager
Phone: (907) 465-3600
Fax: (907) 46! 5-5419
Email: victoria.schoenheit@alaska.gov
- .
If you were eligible to this vacancy, please deliver us your resume, with salary requirements and a resume to Workplace Alaska.
Interested on this vacancy, just click on the Apply button, you will be redirected to the official website
This vacancy will be opened on: Thu, 26 Sep 2013 03:50:59 GMT
Apply Law Office Assistant II (PCN 03-1047) Here