Law Office Assistant I (PCN 02-1321)
Location: Anchorage, Alaska
Description: Workplace Alaska is currently interviewing Law Office Assistant I (PCN 02-1321) right now, this career will be assigned in Alaska. More details about this career opportunity please read the description below. The Anchorage office of the Public Defender Agency has an opening for a Law Office Assistant (LOA) I position. The Public Defender Agency’s mission is to provide constitutio! nally mandated legal representation to indigent clients appointed by the court.
This position is in the criminal section. The criminal section represents defendants accused of committing crimes ranging from misdemeanors to felonies. Viewing of graphic crime scene photos and reviewing police reports is an essential function of the job. The criminal section consists of approximately twenty five attorneys, three paralegals and seven LOAs. The duties of this position include (but are not limited to) the following:
Answering the main phone line for the office.
Open files in database and generate corresponding forms.
Log, scan, copy and redact all discovery and police reports received by the agency.
Calendar upcoming court hearings.
Research court files.
Review incoming court documents.
Process outgoing mail.
Closing, scanning, and archiving files.
Prepare legal documents such as pleadings and correspondence in draft and final form in ! accordance with deadlines, court rules and prescribed departme! nt formats and requirements.
Reviewing, preparing, notarizing and filing legal documents.
Respond to request for general information from the public, clients and other agencies by phone or in person.
Serve as a contact person and liaison between the staff and individuals outside the agency to: relay and explain case status, court appointment of legal counsel, purpose of forms and correspondence and date and time of court appearances.
Interested candidates should have some of all of the above knowledge, skills, abilities, and experience:
Proficiency in Microsoft Word, Microsoft Outlook (email and calendar systems), Adobe Professional and the internet.
Ability to quickly learn internal case management system (PM).
Excellent customer service skills, ability to deal with persons from various socioeconomic backgrounds.
Ability to work independently, take initiative, exercise sound judgment, and follow directions with minimal supervision.
! Ability to adapt to changing priorities, work effectively in high pressure situations, successfully manage multiple tasks, and continue to meet deadlines despite frequent interruptions and conflicting tasks.
Ability to communicate in an effective and professional manner.
Previous work experience handling confidential and sensitive documents.
Special Notice:
In order to be granted access to the Alaska Public Safety Information Network (APSIN) and Alaska Corrections Offender Management System (ACOMS), the individual who is selected for this position will be required to pass a background investigation and may be fingerprinted. Full disclosure of ALL past criminal convictions (both misdemeanor and felony) at the time of application is required. Convictions may lead to disqualification due to the requirements necessary to access these systems.
Minimum Qualifications:
High school diploma or the equivalent;
AND
Six months of ! experience performing work that required keyboarding skills, proficienc! y in the use of office information technology, and oral and written communication skills.
Special Note:
“High School Equivalent†includes a G.E.D., or completion of any basic education course of 480 class hours (16 weeks at 30 hours per week), or six months of work experience performing duties related to the job class, or twelve months of work experience involving some routine tasks related to the job in question or highest grade of school completed plus amount of work experience which totals 12 years.
Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.
Some positions are required to work regular overtime on weekends and/or holidays to provide support to the assigned duty attorney. If thi! s requirement is present, it will be stated in the vacancy announcement and in the Position Description.
Additional Required Information:
Please read the below information carefully. This applies to your application submission.
Applicants must also submit a current typing test at the time of application. Typing tests are available online at www.typingtest.com . Results should be attached to the application packet. COVER LETTER A cover letter is required for this position.Your cover letter must provide the following information:
The cover letter must describe your knowledge, skills and abilities as they pertain to the bulleted points in the job description above. Give specific examples to demonstrate your experience.
The cover letter must be in standard business format.
Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job! posting. Your cover letter will be used to help determine which applic! ants will advance to the interview phase of the recruitment and selection process
APSIN Please be aware â€" this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.
EDUCATION If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at the t! ime of interview.
WORK EXPERIENCE If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communica! tion formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907)! 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address above. The State of Alaska is an equal opportunity employer.
NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska.
Contact Information:
Shana Valente
Fax: 907-334-4440
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If you were eligible to this career, please deliver us your resume, with salary requirements and a resume to Workplace Alaska.
Interested on this career, just click on the Apply button, you will be redirected to the official website
This career will be opened on: Thu, 11 Jul 2013 18:31:15 GMT
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