Office Assistant I (PCN 02-1297)
Location: Kenai, Alaska
Description: Workplace Alaska is employing Office Assistant I (PCN 02-1297) right now, this position will be situated in Alaska. For complete informations about this position opportunity please give attention to these descriptions. The Kenai office of the Public Defender Agency has an opening for an Office Assistant I position. The Kenai office consists of eight attorneys, one investigator, two paraleg! als, two law office assistants, and one office assistant. The duties of this position include (but are not limited to) the following:
Answer incoming calls, greet clients and the public, and perform a wide range of reception services such as receiving and prioritizing inquiries, responding to routine requests for information, and/or assessing the nature of an advanced request and referring it to the appropriate higher-level staff.
Maintain and update database with information obtained from all incoming documents
Log, scan, copy and redact discovery and police reports received by the agency.
Research court files.
Review incoming paperwork.
Pick up, receive, open, date stamp, sort, and distribute mail and/or other materials
Perform routine examinations of documents, histories, and other articles, using databases, software applications, and spreadsheets.
Closing, scanning, and archiving files.
Organizing and collating information in a useful! format for negotiation and/or litigation.
Prepare case fi! les and file documents. Maintain files by predetermined alpha and/or numeric systems; file, enter, retrieve, and distribute reports and records; archive closed files, label boxes, and enter specified information into relevant databases.
Respond to request for general information from the public, clients and other agencies by phone or in person.
Create labels for files, mailings, and photos; type or generate cards, envelopes, labels, folders, and simple memoranda according to specific instructions
Photocopy documents and collate, assemble, and distribute materials as assigned; copy materials, forms, and correspondence and perform related special projects as requested by staff. Prepare documents for the imaging process by removing staples, attached notes, flags, and paper clips.
Maintain tracking/spreadsheet specific to conflict files and serve as point of contact for tracking of conflict files.
Provide general administrative support for the section or uni! t.
Other duties as assigned.
Interested candidates should have some of all of the above knowledge skills, abilities, and experience:
Ability to handle multiple tasks and continue to meet deadlines despite frequent interruptions
Ability to follow and give clear written and oral instructions
Previous work experience handling confidential and sensitive documents
Ability to relay information accurately between attorneys and clients via phone, email, and in person
Minimum Qualifications:
High school diploma or the equivalent.
AND
Six months of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocational ! education equal one month of experience).
A Career Readiness C! ertificate with ACT WorkKeys® scores of skill level 3 or higher in Locating Information, skill level 3 or higher in Applied Mathematics, and skill level 3 or higher in Reading for Information will substitute for the high school diploma and required experience.
Special Note:
“High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
ACT WorkKeys® skill testing and career readiness certification is available at the Department of Labor and Workforce Develop! ment’s Alaska Job Centers.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular Alaska driver's license and be 18 years of age or older.
Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.
Additional Required Information:
**ADDITIONAL APPLICANT INSTRUCTIONS** In addition to answering the supplemental question regarding how you meet the minimum qualifications for this position, applicants are ALSO required to attach a cover letter to be considered for this position. Applicants who do not attach the required cover letter may not advance to the interview phase of this recruitment. COVER LETTER REQUIREMENTS The cover letter should be a professionally formatted cover letter that highlights your knowledge, skills, abilities, and experience as they pertain to the demonstrated strengths listed ! in the job description above. Your cover letter and applicant package w! ill be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
If you are selected to advance to the interview phase of the recruitment you must provide the following: * A list of three (3) professional references with current daytime contact information. EDUCATION If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at the time of interview. WORK EXPERIENCE If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, t! he applicant may not advance to the interview and selection phase of the recruitment. MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address above. The State of Alaska is an equal opportunity employer. NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free! ) or (907) 465- 4095. If you choose to be contacted by email, please en! sure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska.
Contact Information:
Name: Shana Valente
Fax # 907-334-4440
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If you were eligible to this position, please send us your resume, with salary requirements and a resume to Workplace Alaska.
Interested on this position, just click on the Apply button, you will be redirected to the official website
This position will be opened on: Fri, 31 May 2013 05:00:52 GMT
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