Deputy Clerk II (Alaska Court System 41-...
Location: Anchorage, Alaska
Description: Workplace Alaska is currently interviewing Deputy Clerk II (Alaska Court System 41-... right now, this vacancy will be presented in Alaska. More complete informations about this vacancy opportunity kindly see the descriptions. The Alaska Court System (ACS) is recruiting for a Deputy Clerk II within the Records Division of the Anchorage Trial Courts. Under general direction, ! the Deputy Clerk II duties include Record custodian, exhibit, audio duplication, file retention, and archival research. The position is also responsible for refiling case files, delivering cases for daily calendars to divisions and chambers located in the Boney and Nesbett Buildings, and certifying, processing, and time/date stamping filings.
RECORDS:
Receive, index, and create file folders with labels and deliver to judge; safely keep all items stored separately from case files, including confidential and sealed items and other high-risk sensitive items;
Maintain computerized index and inventory of items stored by case number, location, and item code;
Fill exhibits requests when needed by judges, in-court clerks, and Appeals Division, prosecutor's office, attorneys, and/or litigants;
Coordinate pick-up of items with Alaska State Troopers and/or Anchorage Police Department; release exhibits to attorneys and litigants by mail or pick-up;
R! efile by case number and case type; coordinate space location ! for all items stored with case file; maintain exhibit storage locations.
TAPE DUPLICATION:
Process requests of audio from court proceedings for state agencies, attorneys, litigants, judges, court personnel, and the public;
Duplicate audio to CD's and tape from Court Smart and other formats; notify requester of completion or status of request;
Process requests for confidential or sealed hearings; research who may receive the audio and determine if an order is needed from the judge to release the information;
Ensure proper documentation is presented prior to making copies and distribution.
FILE RETENTION:
Pull closed and non-active civil, criminal, and small claims files according to retention schedule; research each file to determine it can be sent to Records Management Services (RMS) for archiving;
Create space in the file room for current and future year case files; make archival box number, scan label and scan each f! ile to the box number; make index sheets listing each file in box and send with box to RMS.
CUSTODIAN:
Mass scan files from various divisions from scan locations to shelf, and refile accordingly; distribute filings from Civil and Small Claims cases being heard that morning;
Deliver expedited motions to chambers; pick up search warrants and exhibits from Criminal Division; verify, index, and deliver to exhibits storage;
Make twice-daily pickups and deliveries to and from all divisions, judges' chambers, ACA and Clerk of Court offices; transport exhibits, deliver to requester, return to exhibits storage, process and refile;
Execute emergency file requests from courtrooms and process file search requests for wayward files;
Execute billing invoices for research fees and copies made.
The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class in the Anchorage Records Division occurring ! within 60 days of the closing date.
Minimum Qualifications:!
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute.
Substitution:
Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
Additional Required Information:
Special Notice
COVER LETTER:
Applicants are required to EITHER create and attach a cover letter that answers the Supplemental Questions in detail OR write t! heir answers to each question in detail in the text boxes provided.
If attaching a cover letter, the best way to accomplish this task is to answer each question independently and number each answer. Your answers should clearly explain how you meet the Minimum Qualifications. All applications will be screened to ensure that both Minimum Qualifications are met and that the answers to Supplemental Questions are answered adequately. If your answers are not supported, you may not advance to the interview and selection phase of the recruitment.
BACKGROUND CHECK:
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right! to confirm all background information.
SELECTION PROCEDURE! :
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 or by calling (907) 264-8242 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
WORK HISTORY:
If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to th! e interview and selection phase of the recruitment.
EDUCATION:
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts will be required at time of interview.
Contact Information:
APPLICANTS INVITED TO INTERVIEW SHOULD EXPECT TO PROVIDE THE FOLLOWING:
1) A list of three professional references with current contact information;
2) If using education to meet minimum qualifications, you must provide copies of transcripts;
3) Copies of your last two performance evaluations OR two letters of reference; AND
4) Keyboarding certification that verifies your typing speed of 40 wpm or higher. Typing tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.stat! e.ak.us/offices . Appointments are not necessary. Online typing tests a! re accepted with a valid website address noted on the document.
For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov
Contact Title: Recruitment
E-Mail: recruitment@courts.state.ak.us
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242
- .
If you were eligible to this vacancy, please email us your resume, with salary requirements and a resume to Workplace Alaska.
Interested on this vacancy, just click on the Apply button, you will be redirected to the official website
This vacancy will be opened on: Tue, 02 Jul 2013 06:06:42 GMT
Apply Deputy Clerk II (Alaska Court System 41-... Here