Law Office Assistant I (PCN 02-1297)
Location: Kenai, Alaska
Description: Workplace Alaska is currently interviewing Law Office Assistant I (PCN 02-1297) right now, this vacancy will be assigned in Alaska. For complete informations about this vacancy opportunity kindly read the description below. The Kenai office of the Public Defender Agency has an opening for a Law Office Assistant I position. The Kenai office consists of eight attorneys, one investigator,! two paralegals, and three law office assistants. The duties of this position include (but are not limited to) the following:
Answer incoming calls, greet clients and the public, and perform a wide range of reception services such as receiving and prioritizing inquiries, responding to routine requests for information, and/or assessing the nature of an advanced request and referring it to the appropriate higher-level staff;
Maintain and update database with information obtained from all incoming documents;
Log, scan, copy and redact discovery and police reports received by the agency;
Research court files;
Review incoming paperwork;
Pick up, receive, open, date stamp, sort, and distribute mail and/or other materials;
Perform routine examinations of documents, histories, and other articles, using databases, software applications, and spreadsheets;
Closing, scanning, and archiving files;
Organizing and collating information in a useful forma! t for negotiation and/or litigation;
Prepare case files an! d file documents. Maintain files by predetermined alpha and/or numeric systems; file, enter, retrieve, and distribute reports and records; archive closed files, label boxes, and enter specified information into relevant databases;
Respond to request for general information from the public, clients and other agencies by phone or in person;
Create labels for files, mailings, and photos; type or generate cards, envelopes, labels, folders, and simple memoranda according to specific instructions;
Photocopy documents and collate, assemble, and distribute materials as assigned; copy materials, forms, and correspondence and perform related special projects as requested by staff. Prepare documents for the imaging process by removing staples, attached notes, flags, and paper clips;
Maintain tracking/spreadsheet specific to conflict files and serve as point of contact for tracking of conflict files;
Provide general administrative support for the section or unit;
Interested candidates should have some of all of the below knowledge skills, abilities, and experience:
Ability to handle multiple tasks and continue to meet deadlines despite frequent interruptions;
Ability to follow and give clear written and oral instructions;
Previous work experience handling confidential and sensitive documents;
Ability to relay information accurately between attorneys and clients via phone, email, and in person.
Minimum Qualifications:
High school diploma or the equivalent;
AND
Six months of experience performing work that required keyboarding skills, proficiency in the use of office information technology, and oral and written communication skills.
Special Note:
“High School Equivalent†includes a G.E.D., or completion of any basic education course of 480 class hours (16 weeks at 30 hours per week), or six months of work experience performing duties re! lated to the job class, or twelve months of work experience involving s! ome routine tasks related to the job in question or highest grade of school completed plus amount of work experience which totals 12 years.
Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.
Some positions are required to work regular overtime on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement and in the Position Description.
Additional Required Information:
At time of interview applicant must submit:
Names and current telephone numbers of three (3) professional references.
APSIN
In order to be granted access to the Alaska Public Safety Information Network (APSIN) ! and Alaska Corrections Offender Management System (ACOMS), the individual who is selected for this position will be required to pass a background investigation and may be fingerprinted. Full disclosure of ALL past criminal convictions (both misdemeanor and felony) at the time of application is required. Convictions may lead to disqualification due to the requirements necessary to access these systems.
COVER LETTER
A cover letter is required. Please attach it as a separate document for this position. The cover letter should be professionally formatted and highlight your knowledge, skills, abilities, and experience as they pertain to the responsibilities listed in the job description above. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job posting. The cover letter will be used to help determine which applicants will advance to the interview ! phase of the recruitment and selection process.
RESIDENT REQUI! REMENT
This position is open to Alaska Residents only. If you are not sure if you qualify for Residency Status, please contact the Workplace Alaska Hotline at 800-587-0430 (toll free) or (907) 465- 4095.
EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at the time of interview.
WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address above. The State of Alaska is an equal opportunity employer.
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by! email, please ensure your email address is correct on your application! and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska .
Special Notice:
In order to be granted access to the Alaska Public Safety Information Network (APSIN) and Alaska Corrections Offender Management System (ACOMS), the individual who is selected for this position will be required to pass a background investigation and may be fingerprinted. Full disclosure of ALL past criminal convictions (both misdemeanor and felony) at the time of application is required. Convictions may lead to disqualification due to the requirements necessary to access these systems.
Contact Information:
Name: Shana Valente
Title: Administrative Officer I
Fax # 907-334-4440
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If you were eligible to this vacan! cy, please send us your resume, with salary requirements and a resume to Workplace Alaska.
Interested on this vacancy, just click on the Apply button, you will be redirected to the official website
This vacancy will be started on: Fri, 04 Oct 2013 22:19:30 GMT
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