Deputy Clerk III (Alaska Court System ) ...
Location: Fairbanks, Alaska
Description: Workplace Alaska is at present recruited Deputy Clerk III (Alaska Court System ) ... right now, this position will be depute in Alaska. Detailed specification about this position opportunity please read the description below. The Criminal Division of the Fairbanks Trial Courts is recruiting for a Deputy Clerk III. This position serves primarily as a courtroom case manager. T! he incumbent performs highly complex clerical and/or technical tasks and supports technological advances and case management efficiencies in the courtroom.
This position may be assigned to work a non-standard work week, such as Wednesday to Sunday, Tuesday to Saturday, or Sunday to Thursday. The position may work extended hours or be on call when directed. Travel may be required to outlying areas for any court matters set before a judge from Fairbanks, or to cover a judge from an outlying area when needed.
Regular duties will include:
COURTROOM CASE MANAGER
Promote a courtroom environment in which certain court actions are done in "real time" for immediate dissemination and data accessibility with other justice related agencies, attorneys, and the public;
Provide courtroom support to judicial officers, attorneys, staff, and the public; prepare and distribute documents in the courtroom; perform data entry of case information into CourtVie! w;
Perform live data entry of case information into CourtV! iew;
Comply with court rules, statutes, and clerical procedures; issue and quash bench warrants; all case management processes are to be completed in the courtroom. IN-COURT CLERK
Serve as "float" or backup in-court clerk to cover special courtroom proceedings and other employees on scheduled leave or for departmental vacancies; also responsible for relieving other clerks for respite breaks, lunch hours, and working past 4:30 p.m.;
Obtain an accurate and audible record of court hearings, take accurate log notes, and complete required paperwork;
Make sure all parties are present in the courtroom and connect telephonic parties if necessary;
Closely monitor recording device at all times to ensure that a clear record is made; prepare tag reports and other forms used in the courtroom;
File stamp, initial, and date all paperwork filed in open court. CRIMINAL CLERK AND OTHER DUTIES
On weekends and holidays, may work as the arraignment clerk; after ! files are prepared for court, transition to the courtroom case manager role;
Review criminal motions for rule and statutory compliance, enter into CourtView, and route to chambers when ripe for ruling;
Process search warrants; assist supervisor with SIS notice processing;
Assist supervisor with review of audit reports and making necessary data corrections in CourtView;
May process judgments, orders, dated citations, summons, records requests, and microfilm;
Track No Dark Courtroom project statistics;
Assist in cross-training clerks as courtroom case managers;
Assist other staff or departments as needed. The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class in the Fairbanks Criminal Division occurring within 60 days of the closing date.
Minimum Qualifications:
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of! office clerical experience AND the ability to type at least 40 words p! er minute.
Substitution:
Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
Additional Required Information:
A COVER LETTER IS REQUIRED FOR THIS POSITION
You are required to attach a cover letter that supports your answers to the Supplemental Questions. Please give specific examples to demonstrate your experience. Attach the cover letter to your application before submitting it online, or, if unable to attach to your application, fax it to the contact number or email! it to the address provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
TYPING CERTIFICATION REQUIRED WITH APPLICATION
Keyboarding certification that verifies your typing speed of 40 wpm or higher should be attached to your job application, along with your cover letter. Typing tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices . Appointments are not necessary. Online typing tests are accepted with a valid website address noted on the document.
RESPONSES TO SUPPLEMENTAL QUESTIONS
Applicants are required to provide a response to each question. Attaching a resume is not an alternative to completing the application in its entirety. Failure to submit a complete application may lead to a determination that your application is incomplete and removal from considerati! on for this position.
BACKGROUND CHECK
A background check ! will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 or by calling (907) 264-8242 within five workdays from the date the notice is mailed to ! you. Qualified applications will be forwarded to the hiring supervisor.
WORK HISTORY
If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts will be required at time of interview.
Contact Information:
APPLICANTS INVITED TO INTERVIEW WILL BE REQUIRED TO PROVIDE THE FOLLOWING INFORMATION:
1) A list of three profes! sional references with current contact information;
2) If using edu! cation to meet minimum qualifications, you must provide copies of academic transcripts; AND
3) Copies of your last two performance evaluations OR two letters of reference.
For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov
Contact Title: Recruitment
E-Mail: recruitment@courts.state.ak.us
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242
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If you were eligible to this position, please send us your resume, with salary requirements and a resume to Workplace Alaska.
Interested on this position, just click on the Apply button, you will be redirected to the official website
This position will be started on: Fri, 20 Sep 2013 03:33:51 GMT
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