Disbursements Clerk
Location: Anchorage, Alaska
Description: University of Alaska is looking of Disbursements Clerk right now, this vacancy will be dwelled in Alaska. Further informations about this vacancy opportunity please give attention to these descriptions. Position number (PCN):
307762
Job Open Date
07-15-2013
Review Date To ensure consideration, please apply prior to the review date.
Job Close Date Jo! bs close at 5:00 PM Alaska time on the date listed.
07-29-2013
Months per Year
Job Location
Anchorage_03
Department Legend
- W = Statewide
- A = UAA
- F = UAF
- G = UAFGI
- S = UAS
Assignment Information
Regular
Major Org Unit
University of Alaska Anchorage
Region
Anchorage/Matsu
Job Type
Accounting/Audit Business Customer Service Financial Services Student Services
Internal Applicants Only? Click here for a definition of Internal Applicants
No
Salary Grade Salary Schedule
00_76
Salary
Starting Hourly rate $18.05
Bookmark to Job Posting
www.uakjobs.com/applicants/Central?quickFind=81661
HR Phone Number
University of Alaska Anchorage - (907) 786-4608
HR E-mail Address
Univer! sity of Alaska Anchorage - uaa_akjobs@uaa.alaska.edu
! Job Posting Information
Job Posting Summary
Accounting Services is a department within the division of UAA's Budget and Finance responsible for administering the financial accounting functions, processing accounting transactions, maintaining accounting records and managing internal controls for UAA. Disbursements is a sub-department within Accounting Services whose purpose is to manage and disburse student financial aid coming from Federal, State and other public and private sources of funds, insure adherence to regulations and provide support to other campus departments. The Disbursements office serves over 10,000 students receiving financial aid each semester at both UAA and the extended campuses. This position maintains detailed financial records to lessen the University's exposure to audit findings and financial loss. Assist students with the financial aid process, reconcile accounts, maintain award ledgers and student files, return funds to Federal, S! tate and scholarship donors, coordinate collection of outstanding debt with accounts receivable, and manage athletic accounts and contracts. In performing these functions, the department provides customer service to students, their parents, spouses or relatives, lenders, scholarship granters and other UAA employees to explain student accounts and advise on the student financial aid process.
Knowledge, skills and abilities required for this position.
General Accounting knowledge, computer experience to include excel and word, oral and written communication skills, organizational skills and ability to work with a heavy quantity of work. Proven ability in customer service; ability to interpret and analyze financial documents; ability to explain current and prevailing policies and procedures; ability to maintain confidentiality of student information; knowledge of student financial aid.
Typical education or training required for this position (includi! ng licenses).
High school diploma, or equivalent Prefer Bachel! ors in Accounting or Finance
Length of time and type of experience required for this position.
1 year Accounting experience 2 years Customer Service experience
Preferred knowledge, skills or abilities for this position.
1) Ability to provide excellent customer service to all customers, including outside agencies, students, community campus' and other UAA departments. 2) Ability to prioritize work and communicate needs to supervisor. 3) Skilled in use of Microsoft office suite of applications. 4) Knowledge of general accounting practices, accounts receivable procedures, and collections processes. 5) Ability to interpret accounting reports and accurately reconcile large accounts. 6) Experience in automated accounting systems/software and data entry. 7) Ability to organize work to accommodate cyclical workload and meet deadlines. 8) Knowledge of communication techniques to interact effectively with funding agencies, students and staff. 9) Ab! ility to process a large volume of transactions while maintaining accuracy. 10) Excellent oral and written communication skills with the ability to communicate positively and effectively with funding agencies, UAA staff and students. 11) Ability to organize work with a heavy volume of work, and meet deadlines even during stressful situations, and with interruptions while maintaining accuracy. 12) Knowledge of Banner Finance is preferred. 13) Demonstrated knowledge of FERPA (Federal Educational Rights Privacy Act); State and Federal Collection Laws.
Special Instructions to Applicants
To be considered for this position please attach your resume, cover letter and a separate document providing the names and contact information of at least 3 professional references.
Special Conditions of Employment
An offer of employment and continuing eligibility of employment in this position is contingent upon the completion of a background check with satis! factory results.
Describe any other special skills/knowledge r! equired for this position (e.g. additional training, heavy lifting or traveling).
Information
Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Con! trol Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Securi! ty. Benefits : Refer to the Benefits web page at http://www.alaska.edu/! benefits for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: http://www.alaska.edu/hr/procedures/PDF/personnel.reference.everify_faq.pdf E-Verify Participation Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf E-Verify Participation Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf Right to Work Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf Right to Work Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf
Job Duties
6
Records
Duty:
Process check requests by researching student accounts on Banner to ensure financial aid eli! gibility, verifying that the student is enrolled in the correct number of credits, is in good academic standing and is in a degree program, that their account is current and that there are no active holds on the account according to Federal, State and private regulations. Interpret student information on Banner regarding aid status and eligibility in order to answer questions from students, parents, spouses and relatives (with student permission), lenders, scholarship granters and other University employees. Verify student has proper identification in accordance with Federal, State and University requirements, then disburse financial aid to eligible students or to individuals other than the student with a legal and verified power of attorney. Assist students by circumventing barriers to receiving aid.
Deposit, balance and process financial aid checks made out to the student or made out to the University or co-payables in order to offset balances and generate a net ! check made payable in the student's name if credit remains. Download, d! eposit, balance and process incoming electronic fund transfers (EFT) from ACPE and ELMS and paper checks from National Disbursement Network (ELM-NDN). Maintain accurate records for reconciliation. Monitor all rosters (deposits) so that each has an individual receipt number and bank confirmation for the funds. Reconcile funds received to aid in the disbursement of financial aid and return aid not approved.
Process Athletic Aid:
Set up annual contracts in accordance with contract paperwork initiated by Athletics and Student Financial Aid departments. Apply contract aid to student athlete accounts at start of each semester, track student course load and adjust as necessary. Apply any contract changes as mandated by above departments. Process athletic stipends for students whose contracts specify them and adjust checks to any outstanding balances. Report reconciled data back to Athletics for departmental accounting.
Generate report listings of Title! IV funds to return to ELMS and miscellaneous lending agencies. Make changes online using ELMS resources to create R-40 reports (document that supports the amount of reasoning for each return). Set up contracts in Banner for each individual student with an electronic fund transfer (EFT) return. Generate University check with supporting documents to be returned to agencies. Maintain files on all returns sent out through the University. Process returns of Alaska State Student Loans and scholarships. Verify basis for return of funds. Balance student and agency accounts after return is processed.
Monitor and track aid disbursed to foreign students and national/international exchange students to ensure eligibility according to Federal, State, University and public/private grantor regulations. Insure tax liability is collected for aid prior to disbursement of aid to students using Glacier Tax Software.
Generate reports listing recipients of Federal funds to ensu! re the proper amount is disbursed and return any amount reversed by Stu! dent Financial Aid technicians. Additional cross training in other areas with in Financial Services as needed.
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If you were eligible to this vacancy, please give us your resume, with salary requirements and a resume to University of Alaska.
Interested on this vacancy, just click on the Apply button, you will be redirected to the official website
This vacancy will be started on: Tue, 16 Jul 2013 11:47:15 GMT
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