Law Office Assistant I (PCN 02-1357)
Location: Anchorage Alaska
Description: Workplace Alaska is employing Law Office Assistant I (PCN 02-1357) right now, this job will be placed in Alaska. More details about this job opportunity kindly see the descriptions. The Anchorage office of the Public Defender Agency has an opening for a Law Office Assistant (LOA) I position.
The Public Defender Agency’s mission is to provide constitutionally mandated legal representation to indigent clients appointed by the court. This position is in the administrative section. The administrative section supports the Agency on a statewide basis.
The duties of this position may include, but are not limited to, the following:
Answering the main phone line for the office;
Open files in database and generate corresponding forms;
Log, ! scan, copy and redact discovery (police reports and the like r! eceived by the agency);
Calendar upcoming court hearings;
Research court files;
Review incoming court documents;
Process outgoing mail;
Closing, scanning, and archiving files;
Prepare legal documents such as pleadings and correspondence in draft and final form in accordance with deadlines, court rules and prescribed department formats and requirements;
Reviewing, preparing, notarizing and filing legal documents;
Respond to request for general information from the public, clients and other agencies by phone or in person; and
Serve as a contact person and liaison between the staff and individuals outside the agency to: relay and explain case status, court appointment of legal counsel, purpose of forms and correspondence and date and time of court appearances.
Interested candidates should have some of all of the above knowledge, skills, abilities, and experience :
Proficiency in Microsoft Word, Microsoft Outlook (email and ! calendar systems), Adobe Professional and the internet;
Ability to quickly learn an internal case management system (database);
Excellent customer service skills, ability to deal with persons from various socioeconomic backgrounds;
Ability to work independently, take initiative, exercise sound judgment, and follow directions with minimal supervision;
Ability to adapt to changing priorities, work effectively in high pressure situations, successfully manage multiple tasks, and continue to meet deadlines despite frequent interruptions and conflicting tasks;
Ability to communicate in an effective and professional manner; and
Previous work experience handling confidential and sensitive documents.
Minimum Qualifications:
High school diploma or the equivalent;
AND
Six months of experience performing work that required keyboarding skills, proficiency in the use of office information technology, and oral and written communicat! ion skills.
Special Note:
“High School Equivalent! †includes a G.E.D., or completion of any basic education course of 480 class hours (16 weeks at 30 hours per week), or six months of work experience performing duties related to the job class, or twelve months of work experience involving some routine tasks related to the job in question or highest grade of school completed plus amount of work experience which totals 12 years.
Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.
Some positions are required to work regular overtime on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement and in the Position Description.
Additional Required Information:!
In addition to answering the supplemental question regarding how you meet the minimum qualifications for this position, applicants are ALSO required to submit a cover letter to be considered for this position. Applicants who do not submit the required cover letter may not advance to the interview phase of this recruitment.
COVER LETTER REQUIREMENTS
A cover letter is required for this position. The cover letter should be a professionally formatted cover letter that highlights your knowledge, skills, abilities, and experience as they pertain to the demonstrated strengths listed in the job description above. Your cover letter and applicant package will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
Applicants invited for an interview will be required to provide the following at the time of interview:
1. List of three (3) professional references including current daytime phon! e numbers;
TYPING TEST
A typing test is required for this ! recruitment. Applicants must submit a current typing test certificate at the time of application. Typing tests are available, free of charge, at any Job Center. They are also available online at www.typingtest.com . Results should be attached to the application packet.
ATTACHMENTS
Please attach the required documents to your application before submitting it online or, if unable to attach to your application, submit your application online and fax them to the contact number provided in the job posting.
APSIN
In order to be granted access to the Alaska Public Safety Information Network (APSIN) and Alaska Corrections Offender Management System (ACOMS), the individual who is selected for this position will be required to pass a background investigation and may be fingerprinted. Full disclosure of ALL past criminal convictions (both misdemeanor and felony) at the time of application is required. Convictions may lead to disqualification due to the requir! ements necessary to access these systems.
RESIDENT REQUIREMENT
This position is open to Alaska Residents only. If you are not sure if you qualify for Residency Status, please contact the Workplace Alaska Hotline at 800-587-0430 (toll free) or (907) 465- 4095.
WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recrui! tment notice to ensure consideration for all vacancies.
EEO ST! ATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address above. The State of Alaska is an equal opportunity employer.
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=Alaska .
! Contact Information:
Shana Valente, Administrative Officer I
Fax: 907-334-4440
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If you were eligible to this job, please email us your resume, with salary requirements and a resume to Workplace Alaska.
If you interested on this job just click on the Apply button, you will be redirected to the official website
This job starts available on: Tue, 10 Dec 2013 01:40:50 GMT
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