Office Assistant I (PCN 03-0359)
Location: Anchorage, Alaska
Description: Workplace Alaska is currently seeking to employ Office Assistant I (PCN 03-0359) right now, this occupation will be reside in Alaska. For detail informations about this occupation opportunity please read the description below. The Anchorage Attorney General's Office is recruiting for one full-time, permanent
Office Assistant I
position to serve in the Child Protection Section. ! An office assistant I in this office must be capable of dealing with a high volume of work, be detail oriented, and be flexible as priorities change constantly. Attendance and punctuality are critical components to the success of this position.
Key Responsibilities Include (but are not limited to):
Copies voluminous amounts of confidential discovery and other documents according to instructions provided by paralegals and attorneys.
Conducts a court run three times per day to file pleadings in various court and state agencies.
Distributes discovery to appropriate individual by hand delivery, mail or courier.
Answers incoming telephone calls and directs callers to the appropriate individual or section.
Completes billing letters to be distributed with discovery mailings.
Accurately totals the charges from the billing letters and forwards the monthly report to the fiscal section.
Process the section's mai! l by taking outgoing mail to the Administrative Section for po! stage; retrieving incoming mail and distributing to appropriate mail slots.
Miscellaneous clerical tasks such as data entry, case management, prepare new case files, inventory and restock section office supplies and forms, and perform other related duties as assigned.
Provide back-up to Law Office Assistants as necessary.
We are looking for some or all of the following demonstrated strengths:
Ability to work calmly and productively under frequent deadline pressure and changing priorities in a distracting, fast-paced work environment with frequent interruptions.
Well-developed editing, proofreading, grammar, composition, punctuation, and spelling skills.
Strong computer skills utilizing Microsoft Word, Excel, and Outlook.
Ability to stay focused on numerous details and to maintain a high level of accuracy.
Ability to develop and to maintain cooperative working relationships with a wide variety of people in all lev! els of the department.
Ability to accept supervision and direct instruction.
Ability to work under a variety of different people and meet all their needs in a timely fashion.
For more information on the specific matters handled by the Child Protection Section, please see our website: http://www.law.alaska.gov/department/civil/civil.html#child .
Minimum Qualifications:
High school diploma or the equivalent.
AND
Six months of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocational education equal one month of experience).
A Career Readiness Certificate with ACT WorkKeys® scores of skill l! evel 3 or higher in Locating Information, skill level 3 or higher in Ap! plied Mathematics, and skill level 3 or higher in Reading for Information will substitute for the high school diploma and required experience.
Special Note:
“High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
ACT WorkKeys® skill testing and career readiness certification is available at the Department of Labor and Workforce Development’s Alaska Job Centers.
Some positions in this class may require the incumbent to operate motor vehicles.! Such positions require that the applicant possess a regular Alaska driver's license and be 18 years of age or older.
Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.
Additional Required Information:
COVER LETTER A cover letter is required for this position. The cover letter should highlight any appropriate education and work experience required to meet the minimum qualifications and address the desired traits listed in the posting. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. Your cover letter will be used as a writing sample.
EDUCATION If post-secondary education is required to meet the minimum quali! fications, you must fill in the Education section of the application. I! f you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview. WORK EXPERIENCE If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment. MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each rec! ruitment notice to ensure consideration for all vacancies. NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska . EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address above. The State of Alask! a is an equal opportunity employer.
Contact Information:
Name: Matt Riddle Title: Law Office Assistant II Fax: (907) 465-5419
Email: matthew.riddle@alaska.gov
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If you were eligible to this occupation, please send us your resume, with salary requirements and a resume to Workplace Alaska.
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This occupation starts available on: Thu, 01 Aug 2013 13:26:44 GMT
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