Deputy Clerk III (Alaska Court System) 4...
Location: Fairbanks, Alaska
Description: Workplace Alaska is hiring Deputy Clerk III (Alaska Court System) 4... right now, this occupation will be situated in Alaska. For detail informations about this occupation opportunity please give attention to these descriptions. The Alaska Court System (ACS) is recruiting for a Deputy Clerk III within the Fairbanks Trial Courts. The selected applicant will serve as an in-cou! rt clerk and as a second clerk in the courtroom in the capacity of case manager. The incumbent will support technological advances and case management efficiencies in the courtroom.
Regular duties will include:
COURTROOM PREPARATION
Open the courtroom; print daily courtroom calendar and export CourtSmart event calendar from InfoView; bring case files from chambers to the courtroom;
Post calendar; prepare the courtroom for daily proceedings; make sure all needed supplies are available for clerk, judge, and parties;
Ensure that CourtSmart and the computer are operating properly; open all computer applications needed; perform a microphone test;
For jury trials, prepare the jury room; retrieve jury list if trial is scheduled; unlock the courtroom for parties ten minutes prior to hearing times. COURTROOM PROCEEDING
Ensure all parties are present in the courtroom and connect telephonic parties; direct counsel and witnesses to rema! in near microphones in order to make a good record;
Closel! y monitor the recorder at all times to ensure a clear record is made;
Prepare word logs/tag reports and other forms used in the courtroom on the computer, including witness lists and exhibit lists;
File stamp, initial, and date all paperwork filed in open court; lodge documents submitted for signature. TRIALS
Obtain any exhibits from storage and distribute jury notebooks; maintain log notes, tags, and tag reports in a clear and understandable fashion;
Swear in witnesses;
Mark and maintain exhibits and exhibit lists; prepare jury roll forms and witness lists;
During jury deliberations, be on call during and after work hours for playback of testimony;
At conclusion of trials, account for all exhibits and prepare them for storage. COURTROOM CASE MANAGER
Prepare and distribute documents, electronic or paper, in the courtroom; data entry of case information into CourtView (i.e., docketing, disposition, conditions of release or probation,! party maintenance, etc.);
Calendar future court hearings; result hearings;
Comply with court rules, statutes, and clerical procedures; issue and quash bench warrants. OUT OF COURT DUTIES
Docket non-motion paperwork filed in open court; result hearings in CourtView;
Process all files and paperwork when hearings are complete; follow up in a timely fashion, i.e., bail orders, temporary orders, pre-sentence orders, etc.;
Place exhibits in permanent storage;
Restock courtroom supplies. IRREGULAR DUTIES
May be assigned to work a non-standard work week of Tuesday through Saturday or Wednesday through Sunday; work extended hours and be on call when directed to do so;
Travel to outlying areas for any court matters set before a judge from Fairbanks, or to cover a judge from an outlying area when needed;
Cover any ex parte domestic violence or children's hearings that come up for court after 4:30 pm or over the weekend;
Assist other d! epartments as needed. The list of applicants generated from this recrui! tment may be used to fill any future vacancies of this job class in the Fairbanks Trial Courts occurring within 60 days.
Minimum Qualifications:
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute.
Substitution:
Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
Additional Required Information:
COVER LETTER:!
Applicants are required to submit a cover letter that highlights the knowledge, skills, abilities, and experience as they pertain to the regular job duties listed in the recruitment notice. You should also attach a current typing certification showing net typing speed of 40 wpm or more.
RESPONSES TO SUPPLEMENTAL QUESTIONS:
Your answers should clearly explain how you meet the Minimum Qualifications. All applications will be screened to ensure that both Minimum Qualifications are met and that the Supplemental Questions are answered adequately. If your answers are not supported, you may not advance to the interview and selection phase of the recruitment.
BACKGROUND CHECK:
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your ! situation requires disclosure, please contact the Human Resources Depar! tment at (907) 264-8242. The Court System reserves the right to confirm all background information.
SELECTION PROCEDURE:
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 or by calling (907) 264-8242 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
WORK HISTORY:
If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determi! ne if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION:
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts will be required at time of interview.
Contact Information:
THE FOLLOWING DOCUMENTS SHOULD BE ATTACHED ALONG WITH YOUR COVER LETTER IN THE APPLICATION SUBMITTED ON WORKPLACE ALASKA:
1) A list of three professional references with current contact information;
2) A copy of academic transcripts (if using education to meet minimum qualifications);
3) Copies of your last two performance evaluations OR two letters of reference; AND
4) Keyboarding certific! ation that verifies your typing speed of 40 wpm or higher. Typing tests! are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices . Appointments are not necessary. Online typing tests are accepted with a valid website address noted on the document.
For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov
Contact Title: Recruitment
E-Mail: recruitment@courts.state.ak.us
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242
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If you were eligible to this occupation, please email us your resume, with salary requirements and a resume to Workplace Alaska.
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This occupation will be opened on: Mon, 19 Aug 2013 20:11:43 GMT
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