Disbursements Clerk
Location: Anchorage, Alaska
Description: University of Alaska is at the momment seeking for Disbursements Clerk right now, this occupation will be placed in Alaska. Further informations about this occupation opportunity please give attention to these descriptions. Position number (PCN):
307762
Job Open Date
05-21-2013
Review Date To ensure consideration, please apply prior to the review date.
! 06-04-2013
Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.
Open Until Filled
Months per Year
12
Job Location
Anchorage_03
Department Legend
- W = Statewide
- A = UAA
- F = UAF
- G = UAFGI
- S = UAS
Assignment Information
Regular
Major Org Unit
University of Alaska Anchorage
Region
Anchorage/Matsu
Job Type
Accounting/Audit Business Customer Service Data Analysis, collection and entry Financial Services Student Services
Internal Applicants Only? Click here for a definition of Internal Applicants
No
Salary Grade Salary Schedule
00_76
Salary
Minimum starting hourly salary: $17.48
Bookmark to Job Posting
www.uakjobs.com/applicants/Central?quickFind=81054
H! R Phone Number
University of Alaska Anchorage - (907)! 786-4608
HR E-mail Address
University of Alaska Anchorage - uaa_akjobs@uaa.alaska.edu
Job Posting Information
Job Posting Summary
Accounting Services is a department within the division of UAA's Financial Services responsible for administering the financial accounting functions, processing accounting transactions, maintaining accounting records and managing internal controls for UAA. Disbursements is a sub-department within Accounting Services whose purpose is to manage and disburse student financial aid coming from Federal, State and other public and private sources of funds, insure adherence to regulations and provide support to other campus departments. The Disbursements office serves over 5,300 students receiving financial aid each semester at both UAA and the extended campuses. This position maintains detailed financial records to lessen the University's exposure to audit findings and financial loss. Assist students with th! e financial aid process, reconcile accounts, maintain award ledgers and student files, return funds to Federal, State and scholarship donors, coordinate collection of outstanding debt with accounts receivable, and manage athletic accounts and contracts. In performing these functions, the department provides customer service to students, their parents, spouses or relatives, lenders, scholarship granters and other UAA employees to explain student accounts and advise on the student financial aid process.
Knowledge, skills and abilities required for this position.
General Accounting Knowledge, computer experience to include excel and word, oral and written communication skills, organizational skills and ability to work with a heavy quantity of work. Proven ability in customer service; ability to interpret and analyze financial documents; ability to explain current and prevailing policies and procedures; ability to maintain confidentiality of student informatio! n; knowledge of student financial aid.
Typical education or tr! aining required for this position (including licenses).
High School diploma, or equivalent Prefer Bachelors in Accounting or Finance
Length of time and type of experience required for this position.
Previous Accounting experience Significant Customer Service experience
Preferred knowledge, skills or abilities for this position.
1) Ability to provide excellent customer service to all customers, including outside agencies, students, community campus' and other UAA departments. 2) Ability to prioritize work and communicate needs to supervisor as appropriate. 3) Skilled in use of Microsoft Office suite of applications. 4) Knowledge of general accounting practices, accounts receivable procedures, and collections processes. 5) Ability to interpret accounting reports and accurately reconcile large accounts. 6) Experience in automated accounting systems/software and data entry. 7) Ability to organize work to accommodate cyclical workload! and meet deadlines. 8) Knowledge of communication techniques to interact effectively with funding agencies, students, and staff. 9) Ability to process a large volume of transactions while maintaining accuracy. 10) Excellent oral and written communication skills with the ability to communicate positively and effectively with funding agencies, UAA staff and students. 11) Ability to organize and work with a heavy volume of work, and meet deadlines even during stressful situations, and with interruptions while maintaining accuracy. 12) Knowledge of Banner finance is preferred. 13) Demonstrated knowledge of FERPA (Federal Educational Rights Privacy Act); State and Federal Collections Laws.
Special Instructions to Applicants
Please attach your cover letter, resume, and a separate document providing the names and contact information of at least 3 professional references.
Special Conditions of Employment
An offer of employment, and continued eli! gibility of employment in this position is contingent upon the completi! on of a background check with satisfactory results.
Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).
Information
Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) h! ired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired a! fter April 1, 1986, are required to pay into Medicare even though they ! do not participate in Social Security. Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: http://www.alaska.edu/hr/procedures/PDF/personnel.reference.everify_faq.pdf E-Verify Participation Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf E-Verify Participation Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf Right to Work Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf Right to Work Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf
Job Duties
6
Records
! Duty:
Deposit, Balance, and Process Financial Aid Checks and Title IV Funds (Stafford Subsidized, Unsubsidized and Parent Plus Loans):
Deposit, balance and process financial aid checks made out to the student or made out to the University or co-payables in order to offset balances and generate a net check made payable in the student's name if credit remains. Download, deposit, balance and process incoming electronic fund transfers (EFT) from ACPE and ELMS and paper checks from National Disbursement Network (ELM-NDN). Maintain accurate records for reconciliation. Monitor all rosters (deposits) so that each has an individual receipt number and bank confirmation for the funds. Reconcile funds received to aid in the disbursement of financial aid and return aid not approved.
Disburse Financial Aid to Students:
Process check requests by researching student accounts on Banner to ensure financial aid eligibility, verifying that the student is enrolle! d in the correct number of credits, is in good academic standing and is! in a degree program, that their account is current and that there are no active holds on the account according to Federal, State and private regulations. Interpret student information on Banner regarding aid status and eligibility in order to answer questions from students, parents, spouses and relatives (with student permission), lenders, scholarship granters and other University employees. Verify student has proper identification in accordance with Federal, State and University requirements, then disburse financial aid to eligible students or to individuals other than the student with a legal and verified power of attorney. Assist students by circumventing barriers to receiving aid.
Monitor and track aid disbursed to foreign students and national/international exchange students to ensure eligibility according to Federal, State, University and public/private grantor regulations. Insure tax liability is collected for aid prior to disbursement of aid to students us! ing Glacier Tax Software.
Title IV Fund, Alaska State Student Loan and Scholarship Returns:
(1) Generate report listings of Title IV funds to return to ELMS and miscellaneous lending agencies. Make changes online using ELMS resources to create R-40 reports (document that supports the amount and reasoning of each return). Set up contracts in Banner for each individual student with an electronic fund transfer (EFT) return. Generate University check with supporting documents to be returned to agencies. Maintain files on all returns sent out through the University.
(2) Alaska State Student Loan and scholarship returns must be done in a timely manner so that students do not accrue interest and agencies can assign funds to other students. Students may not be enrolled in enough credits, may be academically ineligible, may have dropped out or may have an admissions problem. Extensions may be granted for a specific period, after which time the aid check must be retu! rned. Student accounts and agency accounts must be balanced after check! is cut to ACPE or scholarship agency.
Process Athletic Aid:
Set up annual contracts in accordance with contract paperwork initiated by Athletics and Student Financial Aid departments. Apply contract aid to student athlete accounts at start of each semester, track student course load and adjust as necessary. Apply any contract changes as mandated by above departments. Process athletic stipends for students whose contracts specify them and adjust checks to any outstanding balances. Report reconciled data back to Athletics for departmental accounting.
Generate Reports and Return Funds:
Generate reports listing recipients of Federal funds to ensure the proper amount is disbursed and return any amount reversed by Student Financial Aid technicians.
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If you were eligible to this occupation, please deliver us your resume, with salary requirements and a resume to University of Alaska.
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This occupation starts available on: Wed, 22 May 2013 15:47:27 GMT
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